Top 5 Intranet Solutions for your Digital Workplace
What is Intranet?
An Intranet is a communication platform with features that aids productivity and collaboration. Intranets are used in a variety of ways such as Employee Portals, Customers Relationship Management, knowledge management, Suppliers Portal, Project Management, Human Resource System, Inventory, E-Learning and almost every type of business application.
What an Intranet Portal can do for your business?
Robust Document Management: An Intranet can eliminate the use of Paper in your business. This can help you cut down the cost of consumables such as Printer ink and paper. It will also save your printing equipment from depreciating, and thereby reduce carbon emission and increase your green footprint.
Communication & Collaboration: With an Intranet, employees can share documents, ideas and other forms of content seamlessly. Staff do not need to look for one file over and over again but only need to check the Intranet for the most updated version. This eliminates routine task and duplication thereby saving time and resources while keeping your workforce connected.
Automate Business Processes/ Workflow: An intranet makes your workflow more efficient, HR functions such as leave request and financial requisitions can be made on the Intranet with approvals made almost immediately. This leaves no room for bureaucracy, decision-making is accelerated, time is saved and approvals are instant.
A short story
Mr. Eze owned a logistics company. He had 25 employees, who had different designations each. Everyday, they would make reports of their designations with pens and exercise books, they all submitted these reports to him at the end of each day, for five years, since the existence of the company. Whenever he had visitors, they would wonder if his office was a book dump: some wondered if he had signed a contract with toilet paper company to supply them the books he got from students for production of toilet papers at a discounted amount, because his office shelves were in fact, filled from the bottoms to the tops with accounts, logistics and reports books.
Mr. Eze was more stressed than his job could make him, as a result of having to go through these reports every blessed day. Sometimes, he didn't go through any report at all, which sometimes cost him fortunes to resolve. The straw that broke the camel's back was when he couldn't find a very important record that an employee had submitted to him the previous day. He wasn't able to go through it as usual, because he was tired and bored from this routine. He swore that the employee had not submitted the report, while his employee insisted he could swear by his grandfather's grave, if given the chance, that he had submitted the report. This arguement almost led to the termination of his most trusted and hard working employee's appointment.
Mr. Eze, on his way home that evening, depressed and exasperated, had qualms about firing his employee. He knew he had to do something about these unnecessary book keepings. He needed to talk to his friend, who was tech-savvy. He invited Charles over at The Muse bar for some drinks. When Charles arrived, he painstakinly told him the story of his life. Charles was bewildered and at the same time, amused that a man in this century didn't know about Intranet. He took his time to explain to him, the advantages of this technology, and of course, it has no disdvantage.
Mr. Eze in no time , got an Intranet solution from TREJJCOMMS and had all his employees send reports, interact with him and the customers, send and receive mails, and so many other office works through it. He never remained the same afterwards.
Top 5 Social Intranets for a Digital Workplace
1. TREJJCOMMS
TREJJCOMMS is a robust system suitable for small and growing businesses. It is much more than your typical Intranet Solution, call it a business productivity software. TREJJCOMMS is an enterprise-level solution that comes with a Customer Relationship Management module and Video conferencing right out of the box. Other exceptional features include an extranet, quotes, invoice, Telephony, Clock in/out, Google docs/Microsoft online document editing, email integration, helpdesk/ticketing, elearning and is capped with a mobile app for both android and ios. These are not all the features but what makes it stand out for business looking to get every value from their Internet.
2. Interact Intranet
Interact-logo is described as the intelligent Intranet, this is because of its super search feature. Its core strength is forms and Workflow, communication and collaboration. Interact also has great personalisation features, each user can customise his/her page layout.
Cons – Document Management is not robust enough for certain businesses.
3. Claromentris
Claromentis is just right for mid-sized Companies. It has a rich set of features that makes it quite a competition. Claromentris has five modules that make up its Digital Workplace solution. These are the Intranet component, Business Process Management, Learning, Project Management and Extranet portal. Clarometris is ISO 9001, which means quality certified.
4. Communifire
Communifire is a communication and Collaboration king developed by Axero Solutions. Social Intranet with core in Team Collaboration, Knowledge management and internal communications. Communifire is also very good for managing customers and other external relations. It features a Case Tracker that can be used to manage issues, bugs, support, etc.
Cons – Business Process Management may not be satisfactory to certain customers.
5. Precurio
Precurio is for small businesses with a low budget. The offering is quite basic, Precurio has a Document Manager, Activity Stream and Workflow system. It is just right for small companies. It is quite simple and affordable. The pricing for Cloud and on-premise is the same which starts at $700 for 50 users.
Cons – Lacking in features.
What Intranet solution works for You?
An Intranet can do wonders for businesses of all levels. A great intranet can drive performance, keep employees motivated, cut cost, increase process efficiency and build a new corporate culture for a company.
Why TREJJCOMMS should be your chosen Partner
TREJJCOMMS is a technology company focused on providing tools, strategy & services that drive collaboration & Productivity for businesses. Our Job is to make your business run faster, cut operation cost and keep your employees productively engaged. Call us on 09034003976 or email support@trejj.net to schedule a presentation.
